Today we have discussed the most important fields in the SAP SD Sales Order and discussed the origins of the data ( SAP Master Data Flow from SAP Customer Master and SAP Material Master.
SAP Sales Order Header : Sales Order Header essentially contains information mostly from the Customer Master in the Transaction. We have discussed the following fields in detail in terms of their business importance and their origins.
Customer Data:
- Customer Number/Name/ Address etc
Sales Tab :
- Document Currency
- Customer Group
Shipping Tab :
- Shipping Conditions
Billing Tab :
- Payment Terms
Partners Tab :
- Partner Data
SAP Sales Order Line Item : At the line item level, data essentially flows down from the SAP Material Master. There are some calculated data as well ( For example, like the different dates based on scheduling and availability check etc ). We have discussed the following fields in detail. As usual, there are many more fields that will be discussed in detail at a later stage.
Sales Tabs :
- Material Group
Shipping Tab :
- Weight / Volume
Billing:
- Tax Classification ( Liable / Exempt )
This scenario is based on the Customer and materials you have created, based on the SAP Customer Master and SAP Material Master you have created from previous exercises. Find out the Customers and Materials you have created from the previous exercises under the comments section of the respective posts.
Scenario : ABC Computers Inc., is creating an order today for a customer who has ordered both a laptop and a desktop. Based on the master data you have created, answer the following questions.
Question 1 : Create a Standard order with the Customer and materials that you have created ?
Question 2 : Compare if the the following Data (from the respective Master Data’s ) match with the data in the Sales ? Also display the section ( tab ) in theSAP Sales order where the data is found ?
| Customer Master | Material Master |
Sales Order ( Match ? ) |
Tabs |
| Customer Address | _______________ | ||
| Currency | _______________ | ||
| Customer Group | _______________ | ||
| Shipping Conditions | _______________ | ||
| Partner Data | _______________ | ||
| Material Group | _______________ | ||
| Gross Weight | _______________ | ||
| Net Weight | _______________ | ||
| Volume | _______________ | ||
| Tax Classification | _______________ |
adsf
Customer Master Material Master Sales Order
( Match ? ) Tabs
Customer Address Yes Header areas
Currency Yes Header/Sales
Customer Group Yes Header/Sales
Shipping Conditions Yes Header/Shipping
Partner Data Functions have same meaning
Displays the German symbol Header/Partner
Material Group Yes Detail/Sales B
Gross Weight Yes Detail/Shipping
Net Weight Yes Detail/Shipping
Volume Yes Detail/Shipping
Tax Classification Yes – based on location Detail/Billing document
Question 1 : Create a Standard order with the Customer and materials that you have created ? 15037/ZJV , 2389, m-58
Question 2 : Compare if the the following Data (from the respective Master Data’s ) match with the data in the Sales ? Also display the section ( tab ) in theSAP Sales order where the data is found ?
Customer Master Material Master Sales Order
( Match ? ) Tabs
Customer Address ____yes___________ Header(sold to party)
Currency ___________yes____ Sales
Customer Group _________yes______ h-sales
Shipping Conditions _____________yes__ Header-shipping
Partner Data ____yes___________ Header-pF
Material Group _________yes______ Sales B -item
Gross Weight _____yes__________ shipping
Net Weight ________yes_______ shipping
Volume ____yes___________ shipping
Tax Classification __________yes_____ header, condition
1. QT 20000128 Created, Standard Order 14791 has been saved
Customer Master Material Master Sales Order ( Match ? ) Tabs
Customer Address _________Yes______ Header common/partners tab then sold to party dig-in
Currency ____________Yes___ Sales
Customer Group ________Yes_______ Sales
Shipping Conditions __________Yes_____ Shipping
Partner Data ___________Yes____ Partners
Material Group ___________Yes____ Sales B
Gross Weight ___________Tes____ Shipping
Net Weight __________Yes_____ Shipping
Volume __________Yes_____ Shipping
Tax Classification __________Yes_____ Billing
Customer Master Material Master Sales Order
( Match ? ) Tabs
Customer Address _________Yes______
Currency ____________Yes___
Customer Group ________Yes_______
Shipping Conditions __________Yes_____
Partner Data ___________Yes____
Material Group ___________Yes____
Gross Weight ___________Tes____
Net Weight __________Yes_____
Volume __________Yes_____
Tax Classification __________Yes_____
Answer-1
customer no—98976
material no—1708—-for 1000/10/00 cc
Quotation 20000053/QT and from the quotation 13537/OR created,
Answer-2
Tabs
Customer Address _____ sales order-header section
Currency _______________ sales order –header -sales-Pricing and Statistics
Customer Group _______________ sales order –header -sales-Pricing and Statistics
Shipping Conditions _______________ sales order –header -Shipping
Partner Data _______________ sales order –header -Partner
Material Group _______________ sales order –item -Sales B
Gross Weight _______________ sales order –item -Shipping
Net Weight _______________ sales order –item -Shipping
Volume _______________ sales order –item -Shipping
Tax Classification _______________ sales order –header -Conditions
Scenario : ABC Computers Inc., is creating an order today for a customer who has ordered both a laptop and a desktop. Based on the master data you have created, answer the following questions.
Question 1 : Create a Standard order with the Customer and materials that you have created ?
Answer: Quotation 20000081 —— using copying and control ——-Sales Order 14282
Created the sale order with the reference to a quotation. A point to remember when creating a quotation also give a valid from and valid to date other wise your quotation will not be complete and you will get message incompletion log.
Question 2 : Compare if the the following Data (from the respective Master Data’s ) match with the data in the Sales ? Also display the section ( tab ) in theSAP Sales order where the data is found ?
Customer Master
Answer: Finding Customer Master = Option 1: CLick the half person icon it will take you to the customers master records with the General Data and if you click Sales Area Data it will display more master records for the customer.
Option 2: Click the environment tab on the main menu and select partner from the drop down menu select display sold to party
Material Master
Answer: Choose line item of material e.g item 10 – M-01 then click the environment tab on the main menu then from the drop down menu choose display material –it will take you to the material master of the choosen material.
I could not narrow down to a single tab. But I could find these information by going to the header information and selecting the tabs Sale, Shipping and BIlling
While trying to save the quotation previously i mentioned, i got this error when i clicked on EDIT rather than SAVE.
“Change SP: Quotation 20000144: Incompletion Log
Sold-To Party 0000003360 Anderson Manufacturing Inc.
Following data still needs to be completed “
I could not see any error of that sort. In fact the quotation also has sales orders created. Can you please let me know what exactly the problem is ?
For this particular problem, i could not add quantity or weight. So, when i was trying to add it gave me this error.
I am getting an error when i was trying to add the quantity while creating a quotation with the reference.
“Target qty of reference: 1 PC (total referenced: 20 PC)”
Please give the same quotation number or order #. I can debug and find out what is wrong and let you know.
Inquiry # 10000054
Quotation # 20000144
And can’t i have use the same Inquiry number for the quotation, should i create a new one or copy it?
And as you mentioned someone must have deleted the IN and QT fields, it didn’t allow me to use it. And can’t i create an Inquiry, Quotation or an order with my own field like Z101 or Z400 .. etc. ?
Ideally you cannot use the same quotation to create multiple orders from the same. ( Unless you specifically configure it in such a way – which is done only in very rare situations in SAP )
Yes, you can create your own sales doc types in sap. Thats the beauty of it. As soon as we are done with enterprise structure, we will go through SAP Sales doc type configuration. There I will explain how to do it.
Trainer
SAP Training
Also, I understand the problem now. I got confused a bit.
Yes, quotation ( SAP Sales document type QT ) is configured in such a way that the line items are set to be “complete” when the quantity in the quotation is already referenced.
Once again, this is done under SAP Copy Controls under the Transaction VTAA ( QT -> OR ) by picking up the right item category. We will discuss this as part of copy controls.
I will explain this a bit further in the class on Monday night’s class.
Siva,
I am trying to create an Inquiry, quotation or an order and i am expierencing the same kind of error. The fields that i am using are Inquiry type: Z103, Sales Org.: 3000, Dist. Channel: 10, div: 00.
“Entry Z103 does not exist in TVAK (check entry)”
Hi Rao
There is no inquiry of type ZI03. Thats exactly what that message shows. Please use an existing inquiry doc type. You can find the List of Possible values in the Inquiry Type field in the SAP Inquiry Creation screen.
Ideally, you should have been able to create an inquiry of type IN – which is the SAP standard inquiry doc type. However, looks like somebody has deleted it as part of practice.
1) Order: 16258
2) VB02
selected a001(listing type)
Chose Customer/Material as the Key Combination
Selected cust in the sales order
Added material LPT12.
Yogesh
Some other student from the previous batch is experimenting with ‘Material Listing/ Exclusion ‘ . For now, just do the following.
Step 1 : Go to [ VB02 ]
Step 2 : Select A001 as the listing type.
Step 3 : Choose Customer/Material as the Key Combination
Step 4 : Select the Customer for which you are creating the sales order.
Step 5 : Add your material there. Just to set an example, I have added LPT12 ( the material that you created ) there.
Trainer
SAP SD Training
hi sir
i am getting error
material lpt12 and dtp12 not listed and not allowed