In today’s SAP SD Training class, we have discussed the following
- Copy Controls in SAP
- VOFM Routines in SAP
- SAP Copy Control Requirements
- SAP Copy Control data Transfer Routines
These data transfer routines and copying requirements are typically done by ABAP consultants and are relevant for students for SAP ABAP Training as well.
Question 1 : Create a Sales document type ZXXX ( as a copy of OR ). What is the first pop-up that SAP displays ?
Question 2 : What would you choose by default ?
Question 3 : What would be the effect of choosing “NO” in that pop up ?
Hint : Answer the following 4 questions to get a better understanding of Question 3 above.
- Go to the SAP Copy control transactions between Order and Delivery and select the ZXXX sales document you have choosen.
- Do you see entries there ? ( In case you have difficulties choosing the entries from the Position button, go to database table contents of SAP database table table TVCPL ). Here is how to view contents of a database table in SAP.
- Now choose “YES” in the pop-up again for another ZXXX SAP Sales document type and repeat steps 1 and 2 above.
- Explain what you have understood from the 4 questions above.
Question 4 : What is the delivery document type that will be created when you deliver the document of type ZXXX that you have created above and where is the corresponding configuration for that..?
Question 5 : Apart from the delivery document type field in the Shipping section of the SAP Sales document type configuration, what other configuration is necessary for deliveries to be created from the sales order ?
Question 6 : Give an example of a scenario that involves document flow between one SAP billing document to another ?
Question 7 : Give the Transaction codes for the following Copy Control Configuration
- SAP Delivery Documents to SAP Billing Documents
- SAP Billing Documents to SAP Sales Documents
Question 8 : Give some business example of the following copy controls
- Sales Document to Billing
- Billing Document to Sales
- Delivery document to Sales
- Billing Document to Sales
Question 9 : Which of the following is TRUE ?
- Copy controls requirements are used to control if the document flow can happen or not
- Document flow can be dissociated between source and target documents from showing up in transactions
- Billing to Billing Document flows cannot be made to show up using the document flow button in transactions.
- Data Transfer Routines routines work even though the Requirements returns False
Question 10 : Create a copy of QT say ZQxx and copy of OR say ZOxx. Are the copy controls between ZQxx and ZOxx already in place or do you have to create them ?
Question 11 : What is the Transaction code you have used to verify if copy controls exist between ZQxx and ZOxx ?
Question 12 : Create the following items in ZQxx
- 10 M-01
- 20 M-02
- 25 M-01
- 26 M-02
Create an order with reference to the quotation you just created and list the line items that have been created. Use Multiple copy in SAP (How to copy multiple columns in SAP using Ctrl + Y) to paste the line items in your answer.
For more information on other SAP Training modules like SAP BW Training or SAP HR Training, please visit the respective pages.
Question 13 : Explain which part of the Copy control configuration controls the results you have seen in Q.12 ?
Question 14 : Mark the field ”Complete Reference” in the Sales Order header level copy controls between ZQxx and ZOxx. Now, create another quotation ( Q.12 above ) and create a sales order with reference to the quotation. Are you able to change the materials and quantities in the order ? Based on the results you see, explain in your own words, what complete reference means ?
Question 15 : Give some examples of standard SAP copying requirement routine numbers ?
Question 16 : Give some examples of standard SAP data transfer routine numbers ?
Question 17 : Is the SAP Copying Requirement Routine 001 the same as SAP Data Transfer Routine 001 ?
Question 18 : Give a business example of why a target Item category proposal would be using at item level copy controls ?
Question 19 : Which of the following is TRUE ?
- Item Category Proposal at copy control configuration takes precedence over SAP Item category Determination
- Item Category Determination will take precedence over Item category proposal at copy control configuration
Question 20 : Are the copying requirements Routine Number 001 at the header level same as the copy control requirement routine 001 at the line item level ?
Question 21 : Which field at the item category copy control configuration controls if document flow records are created ?
Question 22 : Give a business scenario where you would use “Copy Schedule” lines at the item level copy controls ?
Question 23 : What are the controls available at the schedule line level copy controls ?
Question 1 : Create a Sales document type ZXXX ( as a copy of OR ). What is the first pop-up that SAP displays ?
Answer : ZBOR & ZBQT
Sales order type: ZBOR -Standard Order
Is this entry also relevant for copying control?
YES NO CANCEL
Question 2 : What would you choose by default ?
Answer : YES ( Key fields in Transport Object
T184
TVAKZ
TVASP
TVCPA
TVCPF
TVCPL )
Question 3 : What would be the effect of choosing “NO” in that pop up ?
Answer : I don’t see the data in copy control .
Question 4 : What is the delivery document type that will be created when you deliver the document of type ZXXX that you have created above and where is the corresponding configuration for that..?
Answer : LF ( SPRO —> IMG —-> Logistics Execution —–> Shipping —–> Deliveries —–> Define Delivery Types ) T-Code === OVLK
Question 5 : Apart from the delivery document type field in the Shipping section of the SAP Sales document type configuration, what other configuration is necessary for deliveries to be created from the sales order ?
Answer : Checking using VTLF ( LF to OR ) , in that I checked the below :
Order requirements 001 Header
> Check that reference document is an order
> Check the status of the Fonds-Management
> Check that order is not blocked by the automatic credit check
> Credit check is irrelevant for correction deliveries
> Check the user status from the order header
> Check Global delivery flags
Combination requirmt 051 Combination
> Same delivery type for all documents
> Check that the sales organization is the same in all documents
> Check that the full delivery rules are the same for all documents
> Check that the billing type is the same for all documents
Question 6 : Give an example of a scenario that involves document flow between one SAP billing document to another ?
Answer : S1 = Invoice Cancellation , S2 = Cancel Credit Memo ( T-code = VOFA )
Question 7 : Give the Transaction codes for the following Copy Control Configuration
SAP Delivery Documents to SAP Billing Documents —> VTFL
SAP Billing Documents to SAP Sales Documents —> VTAF
Question 9 : Which of the following is TRUE ?
Copy controls requirements are used to control if the document flow can happen or not [ TRUE ]
Document flow can be dissociated between source and target documents from showing up in transactions [ FALSE ]
Billing to Billing Document flows cannot be made to show up using the document flow button in transactions. [ FALSE ]
Data Transfer Routines routines work even though the Requirements returns False [ FALSE ]
Question 10 : Create a copy of QT say ZQxx and copy of OR say ZOxx. Are the copy controls between ZQxx and ZOxx already in place or do you have to create them ?
ANSWER : While copying the document types if you click YES on the POP UP that says “Dependent entries for copy Control “, then it is copied.
Sales order type: YOR -Standard Order
Is this entry also relevant for copying control?
YES NO CANCEL
Question 11 : What is the Transaction code you have used to verify if copy controls exist between ZQxx and ZOxx ?
Answer : VTAA
Question 12 : Create the following items in ZQxx
10 M-01
20 M-02
25 M-01
26 M-02
Create an order with reference to the quotation you just created and list the line items that have been created. Use Multiple copy in SAP (How to copy multiple columns in SAP using Ctrl + Y) to paste the line items in your answer.
Quotation : 20000128
Valid from 11/18/2011 Valid to 11/30/2011
Req. deliv.date D 11/18/2011 Expect.ord.val. 35,646.21 EUR
10 M-03 10 PC 0 Sunny Tetral3 17 INCH CROM ALLOY WHEEL
20 M-02 15 PC 0 Sunny Xa1
25 M-03 5 PC 0 Sunny Tetral3 17 INCH CROM ALLOY WHEEL
26 M-02 20 PC 0 Sunny Xa1
Order : 25196
Question 14 : Mark the field ”Complete Reference” in the Sales Order header level copy controls between ZQxx and ZOxx. Now, create another quotation ( Q.12 above ) and create a sales order with reference to the quotation. Are you able to change the materials and quantities in the order ? Based on the results you see, explain in your own words, what complete reference means ?
Answer : If I want to reduce the qty of an line item then I get one message stating ” Item has been created by full reference “. Also, if I try to delete the line item it says ” Item 000025 cannot be deleted because document 20000129 refers to it “.
Question 15 : Give some examples of standard SAP copying requirement routine numbers ?
Answer :
1 Header-Same Customer
2 Header-Diff Customer
3 Material Reservation
21 Billing Header
301 Item rejection reas.
302 Do not copy item
303 Always an item
304 Reject. Reason Only
501 Scheduled qty > 0
502 Do not copy schdLine
Question 16 : Give some examples of standard SAP data transfer routine numbers ?
Answer :
1 Partner header
2 Partner item
3 Bill.header partner
4 Bill.item partner
51 General header data
52 Billing doc.header
53 Header bill o.
60 QuotHdr from Contrct
101 Business Data Header
102 Bus.data/item compl.
103 Bus Data Hdr Billing
Question 17 : Is the SAP Copying Requirement Routine 001 the same as SAP Data Transfer Routine 001 ?
Considered [VTAA] Order types ZBOR & ZBQT
SAP Data Transfer Routine 001 has include FV45C001 & SAP Copying Requirement Routine 001 has include LV45C001
Both are different.
Question 18 : Give a business example of why a target Item category proposal would be using at item level copy controls ?
Answer :
Question 19 : Which of the following is TRUE ?
Item Category Proposal at copy control configuration takes precedence over SAP Item category Determination – [ TRUE ]
Item Category Determination will take precedence over Item category proposal at copy control configuration – [ FALSE ]
Question 20 : Are the copying requirements Routine Number 001 at the header level same as the copy control requirement routine 001 at the line item level ?
Answer : YES ( Considered ZBOR & ZBQT using T-code VTAA ) and went to item level and saw for copy control requirement routine 001 we use the same include : LV45C001
Question 21 : Which field at the item category copy control configuration controls if document flow records are created ?
Ansmwer : Update document Flow field
Update indicator for sales document document flow
Specifies whether the system creates document flow records when you create a sales document item with reference, or an item in a subsequent document.
Question 22 : Give a business scenario where you would use “Copy Schedule” lines at the item level copy controls ?
Answer : When we have committed the customer to provide the goods on a particular date.
Question 23 : What are the controls available at the schedule line level copy controls ?
Answer : SchdLneCatProposal — > Used to Force schedule line determination from NOT happening in the Target Document
Copying requirements
Data Transfer Routine
Question 1 : Create a Sales document type ZXXX ( as a copy of OR ). What is the first pop-up that SAP displays ?
I Created ZLC2 (copy of OR). When copying I was asked if this is “Relevant for copying controls?” – I responded yes.
Question 2 : What would you choose by default ?
I would always respond with YES – Unless I have prior to creating the new document type have planned all the specific details of the data that must be input to make up for the all the various table information that would not be copied. I believe it would be easier to make the copies and only modify those aspects that will be unique to the new document type.
Question 3 : What would be the effect of choosing “NO” in that pop up ?
If you respond no a large amount of information will not be copied from the parent document (tables = TVAK (sales document type – basic info), T184 item category info, TVASP blocking reasons, TVCPA Sales document info, TVCPF billing document info, and TVCPL delivery document info.)
Question 4 : What is the delivery document type that will be created when you deliver the document of type ZXXX that you have created above and where is the corresponding configuration for that..?
The basic delivery type would be LF (there are some specialty delivery types CBLF, CBLR (beverage company stuff I think), and JF (outbound delivery IN)).
Delivery document are maintained in OVLK and the copy controls that would create deliveries from orders or create billings from deliveries are defined in VTLA (order to delivery) and VTFL (deliver to billing).
Question 5 : Apart from the delivery document type field in the Shipping section of the SAP Sales document type configuration, what other configuration is necessary for deliveries to be created from the sales order ?
Using VOV8 there are other shipping related fields that can be configured, but these are most “extra” (see below). What I think you are asking about is the definition of copy controls for the sales order delivery copy transaction.
Use VTLA to modify the configuration for the new sales document type.
For the header (OR->LF) there are order to delivery copy requirements, order combination requirements, and data transfer for order header, header data from an external system, and handling units (copy data from VEKP shipping data). There is also a copy item number override.
For the item category level there are again order to delivery requirements, data transfer requirements, item data from external system req., and business data transfer requirements, an update document flow flag, and a pos/neg effect for quantity flag.
In VOV8 the sales document has additional fields that relate to deliveries and shipping (a delivery block, immediate delivery, shipping conditions, and ship cost info profile.
Question 6 : Give an example of a scenario that involves document flow between one SAP billing document to another ?
F2 -> G2 (invoice to credit memo (used VTFF to identify).
Question 7 : Give the Transaction codes for the following Copy Control Configuration
1. SAP Delivery Documents to SAP Billing Documents T/code = VTFL
2. SAP Billing Documents to SAP Sales Documents T/code = VTAF
Question 8 : Give some business example of the following copy controls
1. Sales Document to Billing (CR->G2, OR->F2, use VTFA)
2. Billing Document to Sales (F2->CR, F2->DR, use VTAF)
3. Delivery document to Sales (None, false condition)
4. Billing Document to Sales (F2->CR, F2->DR, use VTAF)
Question 9 : Which of the following is TRUE ?
1. Copy controls requirements are used to control if the document flow can happen or not.
True that is the primary purpose of copy requirements.
2. Document flow can be dissociated between source and target documents from showing up in transactions.
True (Kinda). At the item category level there is an on/off switch for document flow. Help states that if left blank (off) the document flow record cannot be displayed later. However, I think this would only affect detail records and headers might still be available if other item categories were present on the order that had the document flow indicator set on.
3. Billing to Billing Document flows cannot be made to show up using the document flow button in transactions. False – An invoice cancelled using an S1 invoice cancellation will both show in the document flow along with an accounting document.
4. Data Transfer Routines routines work even though the Requirements returns. False
Question 10 : Create a copy of QT say ZQxx and copy of OR say ZOxx. Are the copy controls between ZQxx and ZOxx already in place or do you have to create them ?
Yes – If you answer yes to the relevant for copying controls prompt the copy control data is copied from the source document to the new copy target document. See ZQLC quote, and ZLC2 order.
Question 11 : What is the Transaction code you have used to verify if copy controls exist between ZQxx and ZOxx ?
VTAA – ZQLC quote to order, and VTLA – ZLC2 order to delivery.
Question 12 : Create the following items in ZQxx
1. 10 M-01
2. 20 M-02
3. 25 M-01
4. 26 M-02
Create an order with reference to the quotation you just created and list the line items that have been created. Use Multiple copy in SAP (How to copy multiple columns in SAP using Ctrl + Y) to paste the line items in your answer.
All four lines from the quote were copied into the order (same materials, quantities, and line numbers).
10 M-01 10 PC Sunny Sunny 01 TAN
20 M-02 20 PC Sunny Xa1 TAN
25 M-01 25 PC Sunny Sunny 01 TAN
26 M-02 26 PC Sunny Xa1 TAN
.
Question 13 : Explain which part of the Copy control configuration controls the results you have seen in Q.12 ?
The most obvious are the copy item number option worked to copy the line numbers from the quote to the order.
Question 14 : Mark the field ”Complete Reference” in the Sales Order header level copy controls between ZQxx and ZOxx. Now, create another quotation ( Q.12 above ) and create a sales order with reference to the quotation. Are you able to change the materials and quantities in the order ? Based on the results you see, explain in your own words, what complete reference means ?
All the item lines are copied into the order, and if the item quantities are changed or a original line item is deleted a message appears.
Question 15 : Give some examples of standard SAP copying requirement routine numbers ?
Copy requirements 001
Question 16 : Give some examples of standard SAP data transfer routine numbers ?
Data transfer requirements 051
Question 17 : Is the SAP Copying Requirement Routine 001 the same as SAP Data Transfer Routine 001 ?
No – In this case the code for the copy requirements are much more extensive and intended to validate header data elements prior to starting the copy in the data transfer routine.
Question 18 : Give a business example of why a target Item category proposal would be using at item level copy controls ?
If there is an item category in a quotation that must be overridden to a different type when copying to an order.
The Item category proposal
Question 19 : Which of the following is TRUE ?
1. Item Category Proposal at copy control configuration takes precedence over SAP Item category Determination = True – This is an override of the item category determination logic.
2. Item Category Determination will take precedence over Item category proposal at copy control configuration. False
Question 20 : Are the copying requirements Routine Number 001 at the header level same as the copy control requirement routine 001 at the line item level ?
Question 21 : Which field at the item category copy control configuration controls if document flow records are created ?
The update document flow flag is only available at the item detail level of copy controls.
Question 22 : Give a business scenario where you would use “Copy Schedule” lines at the item level copy controls ?
When copying a quotation with schedule lines to an order.
Question 23 : What are the controls available at the schedule line level copy controls ?
A. Schedule line category proposal.
B. Copy requirements number.
C. Data transfer routine number.
Siva,
Cannot login to fuzeserver. When I ping the address, I get minimal responses.
Can you please check if the servers is running?
Thanks.
Siva,
Few questions on Copy Control -
First – are all copy control, data transfer and req routines defined only in VOFM?
VOFM is in Log exec -> Shipping.
Any copy control routines in Sales to sales, Billing to sales and vice versa are also
defined in VOFM? if so why?
Is there are way to display T-COdes inIMG as we do in ‘/n’ (SAP Easy Acces)?
How can we find out the path to a T-Code? Meaning VTFA is SPRO->S&D->Billing->Copy Ctl. How can we get the path to other T codes?
Thanks.
Hi Ravi
1. As discussed in the class, I never checked the path for VOFM in spro until now. However, the answer to the first part of the questions is YES – VOFM is the only tcode where requirements and data transfer routines are maintained in SAP.
2. YES. Requirements related to copy controls between any kind of OTC transaction ( Sales, Delivery, Billing ) are all maintained in VOFM only. The reason is that , this is just maintenance – like a one stop shop for maintaining all routines. The assignments are made in the respective transaction codes like we have discussed in the class ( Remember the VTxx)
3. Some spro transactions have tcodes, but most don’t. There is no straight mapping to find out.
4. In order to find the menu path associated with a certain t-code, there is no straight forward way as far as I know in spro. Using the search functionality on t-codes doesnt work either.
Question 1 : Create a Sales document type ZXXX ( as a copy of OR ). What is the first pop-up that SAP displays ?
Is this entry also relevant for copying control?
YOR1
Question 2 : What would you choose by default ?Yes
Question 3 : What would be the effect of choosing “NO” in that pop up ?
If no,the copying requiremens and data transfer routines will not get coied to the new doc type.
A.Go to the SAP Copy control transactions between Order and Delivery and select the ZXXX sales document you have choosen.
B.Do you see entries there ? Yes.
C.Now choose “YES” in the pop-up again for another ZXXX SAP Sales document type and repeat steps 1 and 2 above.
D.Explain what you have understood from the 4 questions above.
When creating a new doc type and saying “relevant for copy control” , the new doc type is available for copy controls between other doc types and it creates
entries with all correspodning delivery doc types .
Question 4 : What is the delivery document type that will be created when you deliver the document of type ZXXX that you have created above and where is the
corresponding configuration for that..?LF (In shipping section of doc type template YOR1)
Question 5 : Apart from the delivery document type field in the Shipping section of the SAP Sales document type configuration, what other configuration is
necessary for deliveries to be created from the sales order ?
The delivery block field should be blank.
Question 6 : Give an example of a scenario that involves document flow between one SAP billing document to another ?
credit memo with reference to an invoice .
Question 7 : Give the Transaction codes for the following Copy Control Configuration
A.SAP Delivery Documents to SAP Billing Documents : VTFL
B.SAP Billing Documents to SAP Sales Documents : VTAF
Question 8 : Give some business example of the following copy controls
A.Sales Document to Billing : An invoice created directly for a service item.
B.Billing Document to Sales : Returns
C.Delivery document to Sales : Not possible
Question 9 : Which of the following is TRUE ?
A.Copy controls requirements are used to control if the document flow can happen or not : True
B.Document flow can be dissociated between source and target documents from showing up in transactions .False
C.Billing to Billing Document flows cannot be made to show up using the document flow button in transactions. True
D.Data Transfer Routines routines work even though the Requirements returns False.False
Question 10 : Create a copy of QT say ZQxx and copy of OR say ZOxx. Are the copy controls between ZQxx and ZOxx already in place or do you have to create
them ? ZQ1 and YOR1 created.Yes
Question 11 : What is the Transaction code you have used to verify if copy controls exist between ZQxx and ZOxx ?VTAA
Question 12 : Create the following items in ZQxx
A.10 M-01
B.20 M-02
C.25 M-01
D.26 M-02
e.41 M-01
f.42 M-02
QT 20000079 Created.
Create an order with reference to the quotation you just created and list the line items that have been created. Use Multiple copy in SAP (How to copy
multiple columns in SAP using Ctrl + Y) to paste the line items in your answer.
Same line numbers.
Question 13 : Explain which part of the Copy control configuration controls the results you have seen in Q.12 ?Copy item numbers.
Question 14 : Mark the field ”Complete Reference” in the Sales Order header level copy controls between ZQxx and ZOxx. Now, create another quotation ( Q.12
above ) and create a sales order with reference to the quotation. Are you able to change the materials and quantities in the order ? Based on the results you
see, explain in your own words, what complete reference means ?
QT : 20000080 Created.
OR : 135305
It ives a warning “Item has been created by full reference” ,but can be changed.
Question 15 : Give some examples of standard SAP copying requirement routine numbers ?
1,2,3,21,301
Question 16 : Give some examples of standard SAP data transfer routine numbers ?
1,2,3,4,5,51,52,63
Question 17 : Is the SAP Copying Requirement Routine 001 the same as SAP Data Transfer Routine 001 ?No
Question 18 : Give a business example of why a target Item category proposal would be using at item level copy controls ?
When copying between similar order types (OR to OR) , the same item category is used.But ,when copying form QT to OR,
the item category proposal is blank and will be redetermined.
Question 19 : Which of the following is TRUE ?
A.Item Category Proposal at copy control configuration takes precedence over SAP Item category Determination.Yes
B.Item Category Determination will take precedence over Item category proposal at copy control configuration.No
Question 20 : Are the copying requirements Routine Number 001 at the header level same as the copy control requirement routine 001 at the line item level ?No
Question 21 : Which field at the item category copy control configuration controls if document flow records are created ?Update doc flow
Question 22 : Give a business scenario where you would use “Copy Schedule” lines at the item level copy controls ?If we want the item schedule line data to
be transferred to the new doc type we are creating.Ex:Copying OR to OR.
Question 23 : What are the controls available at the schedule line level copy controls ?
Copying requirements,data transfer routines.Ther are no any other line controls.
Question 1 : Create a Sales document type ZXXX ( as a copy of OR ). What is the first pop-up that SAP displays ?
Answer: Is this entry also relevant for copying control
Question 2 : What would you choose by default ?
Answer: Yes
Question 3 : What would be the effect of choosing “NO” in that pop up ?
Answer: Means all the copy conrol would have to be done manually, instead of copied to new doc type
Hint : Answer the following 4 questions to get a better understanding of Question 3 above.
Go to the SAP Copy control transactions between Order and Delivery and select the ZXXX sales document you have choosen.
Do you see entries there ? ( In case you have difficulties choosing the entries from the Position button, go to database table contents of SAP database table table TVCPL ). Here is how to view contents of a database table in SAP.
Answer: NO, Copy control was not copied
Now choose “YES” in the pop-up again for another ZXXX SAP Sales document type and repeat steps 1 and 2 above.
Answer: Yes, i see taget doc is LF and source doc is ZEEE
Explain what you have understood from the 4 questions above.
Answer: when you select yes, copy control is copied to new doc type, if you select NO, it is not
Question 4 : What is the delivery document type that will be created when you deliver the document of type ZXXX that you have created above and where is the corresponding configuration for that..?
Answer: LF
Question 5 : Apart from the delivery document type field in the Shipping section of the SAP Sales document type configuration, what other configuration is necessary for deliveries to be created from the sales order ?
Answer: plant-shipping point and order not on delivery block
Question 6 : Give an example of a scenario that involves document flow between one SAP billing document to another ?
Answer: Invoice cancellation (S1)
Question 7 : Give the Transaction codes for the following Copy Control Configuration
SAP Delivery Documents to SAP Billing Documents
Answer:VTFL
SAP Billing Documents to SAP Sales Documents
Answer: VTAF
Question 8 : Give some business example of the following copy controls
Sales Document to Billing
Answer: 3rd party order with item category TAS
Billing Document to Sales
Answer: Credit memo request
Delivery document to Sales
Answer: This is not possible
Billing Document to Sales
Answer: Debit memo request or Return order
Question 9 : Which of the following is TRUE ?
Copy controls requirements are used to control if the document flow can happen or not
Answer: True
Document flow can be dissociated between source and target documents from showing up in transactions
Answer: False
Billing to Billing Document flows cannot be made to show up using the document flow button in transactions.
Answer: False
Data Transfer Routines routines work even though the Requirements returns False
Answer: False
Question 10 : Create a copy of QT say ZQxx and copy of OR say ZOxx. Are the copy controls between ZQxx and ZOxx already in place or do you have to create them ?
Answer: Yes already in place, because i click yes, relevant for copy control (ZQTT and ZEEE)
Question 11 : What is the Transaction code you have used to verify if copy controls exist between ZQxx and ZOxx ?
Answer: ZQTT and ZEEE (transaction: VTAA)
Question 12 : Create the following items in ZQxx
A.10 M-01
B.20 M-02
C.25 M-01
D.26 M-02
Create an order with reference to the quotation you just created and list the line items that have been created. Use Multiple copy in SAP (How to copy multiple columns in SAP using Ctrl + Y) to paste the line items in your answer.
Answer: Creation of Quotation TCode ” VA21 ”
Creation Quotation using sales order type ” ZQTT ”
Quotation 20000077
Creation of Standard Order using sales order type ” ZEEE ”
Sales Order 135293
Question 13 : Explain which part of the Copy control configuration controls the results you have seen in Q.12 ?
Answer: Copy Control the copying of data at Header and Line item
Question 14 : Mark the field ”Complete Reference” in the Sales Order header level copy controls between ZQxx and ZOxx. Now, create another quotation ( Q.12 above ) and create a sales order with reference to the quotation. Are you able to change the materials and quantities in the order ? Based on the results you see, explain in your own words, what complete reference means ?
Answer: Quatation ZQTT ——— 20000078
Sales Order ZEEE ——— 135294
RESULTS / FINDINGS = Sold to party can not be changed, material cannot be changed, if quantity is changed for example if you changed 1 qty to 2qty ,you will get a message ” item has been created by full reference ” and if you press enter you will get another message ” reference quantity: 1PC (total referenced: 2PC). The sales order will allow to change the quantity.
Question 15 : Give some examples of standard SAP copying requirement routine numbers ?
Answer: Standard SAP copying requirement routine numbers for Sales Orders
1-2-3-21-301-302-303-304-501-502
Question 16 : Give some examples of standard SAP data transfer routine numbers ?
Answer: Standard SAP data transfer routine numbers for Sales Orders
1-2-3-4-5-51-52-53-60-101-102-103
Question 17 : Is the SAP Copying Requirement Routine 001 the same as SAP Data Transfer Routine 001 ?
Answer: NO
Question 18 : Give a business example of why a target Item category proposal would be using at item level copy controls ?
Answer: Copy Controls used to copy item information like pricing, billing, item
Question 19 : Which of the following is TRUE ?
A.Item Category Proposal at copy control configuration takes precedence over SAP Item category Determination
Answer: A – FALSE
B.Item Category Determination will take precedence over Item category proposal at copy control configuration
Answer: B – TRUE
Question 1 : Create a Sales document type ZXXX ( as a copy of OR ). What is the first pop-up that SAP displays ?
Standard Order KOR. “Is this entry also relevant to copy control”?
Question 2 : What would you choose by default ?
“Yes”
Question 3 : What would be the effect of choosing “NO” in that pop up ?
Hint : Answer the following 4 questions to get a better understanding of Question 3 above.
1. Go to the SAP Copy control transactions between Order and Delivery and select the ZXXX sales document you have choosen.
2. Do you see entries there ? ( In case you have difficulties choosing the entries from the Position button, go to database table contents of SAP database table table TVCPL ). Here is how to view contents of a database table in SAP.
“NO”
3. Now choose “YES” in the pop-up again for another ZXXX SAP Sales document type and repeat steps 1 and 2 above.
OR copied to “SOR”.
4. Explain what you have understood from the 4 questions above.
If you chose no then nothing will be copied. If choose yes the everything will be copied from source to target.
Question 4 : What is the delivery document type that will be created when you deliver the document of type ZXXX that you have created above and where is the corresponding configuration for that..?
“LF”. Configured under Shipping tab in Sales Document.
Question 5 : Apart from the delivery document type field in the Shipping section of the SAP Sales document type configuration, what other configuration is necessary for deliveries to be created from the sales order ?
The item should be relevant for delivery and Schedule lines allowed.
Question 6 : Give an example of a scenario that involves document flow between one SAP billing document to another ?
Billing to Invoice Cancellation (F1->S1)
Question 7 : Give the Transaction codes for the following Copy Control Configuration
1. SAP Delivery Documents to SAP Billing Documents
VTFL
2. SAP Billing Documents to SAP Sales Documents
VTAF
Question 8 : Give some business example of the following copy controls
1. Sales Document to Billing (Service orders, warranty etc)
2. Billing Document to Sales (Billing to credit)
3. Delivery document to Sales (not possible)
4. Billing Document to Sales (Billing to Credit)
Question 9 : Which of the following is TRUE ?
1. Copy controls requirements are used to control if the document flow can happen or not
“TRUE”
2. Document flow can be dissociated between source and target documents from showing up in transactions
TRUE
3. Billing to Billing Document flows cannot be made to show up using the document flow button in transactions.
FALSE
4. Data Transfer Routines routines work even though the Requirements returns False
FALSE
Question 10 : Create a copy of QT say ZQxx and copy of OR say ZOxx. Are the copy controls between ZQxx and ZOxx already in place or do you have to create them ?
Quotation ZQT. Order ZSHA. Already in place.
Question 11 : What is the Transaction code you have used to verify if copy controls exist between ZQxx and ZOxx ?
VTAA
Question 12 : Create the following items in ZQxx
1. 10 M-01
2. 20 M-02
3. 25 M-01
4. 26 M-02
Create an order with reference to the quotation you just created and list the line items that have been created. Use Multiple copy in SAP (How to copy multiple columns in SAP using Ctrl + Y) to paste the line items in your answer.
Quotation 20000043 Order 13388
For more information on other SAP Training modules like SAP BW Training or SAP HR Training, please visit the respective pages.
Question 13 : Explain which part of the Copy control configuration controls the results you have seen in Q.12 ?
Line Item
Question 14 : Mark the field ”Complete Reference” in the Sales Order header level copy controls between ZQxx and ZOxx. Now, create another quotation ( Q.12 above ) and create a sales order with reference to the quotation. Are you able to change the materials and quantities in the order ? Based on the results you see, explain in your own words, what complete reference means ?
Quotation 20000044 Order 13389…Yes you can change quantites in the order but with a warning message…however in Document Flow, the quotation shows “being Processed” and not COMPLETE.
Question 15 : Give some examples of standard SAP copying requirement routine numbers ?
1, 2, 3, 21, 301, 302, 303, 304, 501, 502
Question 16 : Give some examples of standard SAP data transfer routine numbers ?
1,2,3,4,5,51,52,53 ETC…
Question 17 : Is the SAP Copying Requirement Routine 001 the same as SAP Data Transfer Routine 001 ?
NO
Question 18 : Give a business example of why a target Item category proposal would be using at item level copy controls ?
Question 19 : Which of the following is TRUE ?
1. Item Category Proposal at copy control configuration takes precedence over SAP Item category Determination “TRUE”.
2. Item Category Determination will take precedence over Item category proposal at copy control configuration “FALSE”.
Question 20 : Are the copying requirements Routine Number 001 at the header level same as the copy control requirement routine 001 at the line item level ? “YES”
Question 21 : Which field at the item category copy control configuration controls if document flow records are created ?
“Update Document Flow”.
Question 22 : Give a business scenario where you would use “Copy Schedule” lines at the item level copy controls ?
From QT to OR so that the items are copied exactly with quantities.
Question 23 : What are the controls available at the schedule line level copy controls ?
a. Schedule Line Category Proposal
b. Copying Requirements
c. Data Transfer Routines
Question 1 : Create a Sales document type ZXXX ( as a copy of OR ). What is the first pop-up that SAP displays ?
• Created YOR2 from copying from OR . IS this entry relevant for copy control?
Question 2 : What would you choose by default ?
• yes . its relevant for copy control.
Question 3 : What would be the effect of choosing “NO” in that pop up ?
Hint : Answer the following 4 questions to get a better understanding of Question 3 above.
1. Go to the SAP Copy control transactions between Order and Delivery and select the ZXXX sales document you have choosen
• VTLA
2. Do you see entries there ? ( In case you have difficulties choosing the entries from the Position button, go to database table contents of SAP database table table TVCPL ).
• no.
3. Now choose “YES” in the pop-up again for another ZXXX SAP Sales document type and repeat steps 1 and 2 above.
• YOR2
4. Explain what you have understood from the 4 questions above.
• If we say Yes then it copies all relevant data to all 3 levels. iF we say no then no source or target document type record would have been copied while creating new document type.
Question 4 : What is the delivery document type that will be created when you deliver the document of type ZXXX that you have created above and where is the corresponding configuration for that..?
• LF. its in the maintain sales document type VOV8 under shipping tab marked as a LF.
Question 5 : Apart from the delivery document type field in the Shipping section of theSAP Sales document type configuration, what other configuration is necessary for deliveries to be created from the sales order ?
• Line item should be deliverable.(relevant for delivery)
• Schedule line allowed
•
Question 6 : Give an example of a scenario that involves document flow between one SAP billing document to another ?
• credit memo, debit memo, returns
Question 7 : Give the Transaction codes for the following Copy Control Configuration
1. SAP Delivery Documents to SAP Billing Documents VTFL
2. SAP Billing Documents to SAP Sales Documents VTAF
Question 8 : Give some business example of the following copy controls
1. Sales Document to Billing : SERVICE (WARRANTY), C2, G2
2. Billing Document to Sales : CR/DB MEMO REQUEST, RETURNS
3. Delivery document to Sales : NOT POSSIBLE
4. Billing Document to Sales : SAME AS 2
Question 9 : Which of the following is TRUE ?
1. Copy controls requirements are used to control if the document flow can happen or not. TRUE
2. Document flow can be dissociated between source and target documents from showing up in transactions. TRUE
3. Billing to Billing Document flows cannot be made to show up using the document flow button in transactions. FALSE
4. Data Transfer Routines routines work even though the Requirements returns False . FALSE
5.
Question 10 : Create a copy of QT say ZQxx and copy of OR say ZOxx. Are the copy controls between ZQxx and ZOxx already in place or do you have to create them ?
• CREATED YQT AND YOR2. ITS ALREADY IN PLACE UNDER VTAA.
Question 11 : What is the Transaction code you have used to verify if copy controls exist between ZQxx and ZOxx ?
• VTAA
Question 12 : Create the following items in ZQxx
1. 10 M-01
2. 20 M-02
3. 25 M-01
4. 26 M-02
Create an order with reference to the quotation you just created and list the line items that have been created. Use Multiple copy in SAP (How to copy multiple columns in SAPusing Ctrl + Y) to paste the line items in your answer.
Question 13 : Explain which part of the Copy control configuration controls the results you have seen in Q.12 ?
• COPY ITEM NUMBER.
Question 14 : Mark the field ”Complete Reference” in the Sales Order header level copy controls between ZQxx and ZOxx. Now, create another quotation ( Q.12 above ) and create a sales order with reference to the quotation. Are you able to change the materials and quantities in the order ? Based on the results you see, explain in your own words, what complete reference means ?
• CREATED QUOTATION 20000058/YQT AND CREATED ORDER 14026/YOR2. i CREATED QUOTATION FOR 30 PCS UPON ENTERING QTY 10 IT THROWS THE WARNING MESSAGE SAYING THAT REFERENCE IS NOT COMPLTE. MEANS I HAVE TO CREATE A ORDER FOR 30 QTY.
Question 15 : Give some examples of standard SAP copying requirement routine numbers ?
1,2,3,51,101,102,151,201,202,901
Question 16 : Give some examples of standard SAP data transfer routine numbers ?
• 1,2,3,4,5,51,52,53,60,101 and so on
Question 17 : Is the SAP Copying Requirement Routine 001 the same as SAP Data Transfer Routine 001 ?
• No.
Question 18 : Give a business example of why a target Item category proposal would be using at item level copy controls ?
• sales order created with reference to quotation . item category is determined from the source document.
Question 19 : Which of the following is TRUE ?
1. Item Category Proposal at copy control configuration takes precedence over SAP Item category Determination. true
2. Item Category Determination will take precedence over Item category proposal at copy control configuration . false
Question 20 : Are the copying requirements Routine Number 001 at the header level same as the copy control requirement routine 001 at the line item level ?
• yes
Question 21 : Which field at the item category copy control configuration controls if document flow records are created ?
• update document flow
Question 22 : Give a business scenario where you would use “Copy Schedule” lines at the item level copy controls ?
from quotation to order , date promised in the quotation will be remained same in sales order.
Question 23 : What are the controls available at the schedule line level copy controls ?
Proposed schedule line category, copying control & data transfer routine.
1. Is this copy function is relevant for copy controls
2. By default we choose “yes”
3. If we select “No” then we have to configure copy controls manually
4. I have made two delivery one with “yes” and other with “no” when I go vtla I can see my entry with option “yes”. But I can’t see my doc type with option “no”. it means copy control command control requirements , data transfer routines automatically, document flow etc.
5. Delivery Type “LF” and it is configured in Shipping tab of Document type definition
6. Other configurations are availability check, schedule line
7. Returns, partial payments
8. Vtfl , vtfa
9. (A) Services delivery, Returns (B) Debit Memo , Credit Memo (C) Not possible
10. (a) true, (b) True (c) false (d) false
11. Yeah copy controls exist
12. Copy control “Requirements”
13. Once we checked complete reference we can’t change material type and quantity. Complete reference means sap makes sure that all the items as it is copied from quotation to order
14. 0001,0002,000101, 000102
15. 699,102,101,700
16. Copying Requirement Routine 001 the same as SAP Data Transfer Routine 001 are not same
17. Item category proposal will be used in such case that if in quotation we offered them an item with prices but later we come to know that there is promotion going on and we are offering this item free with certain conditions
18. (a) True (b) false
19. Both are different
20. “update documents flow”
21. When we create SO with reference of quotation
22.
Ans.1 Created Doc type ZOOI, the pop up was” Is this Document entry revelent for Copying control?”
Ans.2 We choose YES by default.
Ans.3. If choose NO copy cotrols will not get copied from one document to another document.
Ans.4 Delivery type will be LF
Ans. 5 Delivery block status and Plant
Ans. 6 Credit Memo, Debit Memo and Goods return.
Ans.7 A) VTFL
B) VTAF
Ans.8 A) Service, as there would be no delivery required for a service
B) Credit/Debit Memo and Goods Return
C) Delivery Documents to Sales is not possible
Ans. 9 A) True
B) True
C) False
D) False
Ans.10. Copy controls are already placed
Ans.11. T.Code: VTAA
Ans 14. NO. Materials and quantity cannot be changed here. If you try to change the quantity it gives a message saying ” Item created with complete reference”. You can change the quantity when you are creating an order.
Ans.19. A) False
B) True
Ans. 20 NO
Question 1 : Create a Sales document type ZXXX ( as a copy of OR ). What is the first pop-up that SAP displays ?
ANS: Created “ZYYY” as a copy of “OR” and the message that pop up first is,
“IS THIS ENTRY ALSO RELEVENT FOR COPYING CONTROL”
Question 2 : What would you choose by default ?
ANS: “YES”.
Question 3 : What would be the effect of choosing “NO” in that pop up ?
ANS: There will be no copy of the functions that r related to the order type “OR”
and you have to define everything from the scratch and this may result in
inconsistancies.The other thing is why to go through all this pain when you can just
copy everything.
Hint : Answer the following 4 questions to get a better understanding of Question 3 above.
A.Go to the SAP Copy control transactions between Order and Delivery and select the ZXXX sales document you have choosen.
Done That,
B.Do you see entries there ? ( In case you have difficulties choosing the entries from the Position button, go to database table contents of SAP database table table TVCPL ). Here is how to view contents of a database table in SAP.
ANS: I do see the entries with “ZYYY” there.
C.Now choose “YES” in the pop-up again for another ZXXX SAP Sales document type and repeat steps 1 and 2 above.
D.Explain what you have understood from the 4 questions above.
ANS: If you choose “NO” there will be no copy controls done and if you choose “YES”
the copies of the all the controls will be done(with exception of 5 or 6 controls).
Question 4 : What is the delivery document type that will be created when you deliver the document of type ZXXX that you have created above and where is the corresponding configuration for that..?
ANS: LF
Question 5 : Apart from the delivery document type field in the Shipping section of the SAP Sales document type configuration, what other configuration is necessary for deliveries to be created from the sales order ?
ANS: 1- Item relevent for Delivery. 2- Schedule Line Allowed
Question 6 : Give an example of a scenario that involves document flow between one SAP billing document to another ?
Question 7 : Give the Transaction codes for the following Copy Control Configuration
A.SAP Delivery Documents to SAP Billing Documents
ANS: VTFL
B.SAP Billing Documents to SAP Sales Documents
ANS: VTAF
Question 8 : Give some business example of the following copy controls
A.Sales Document to Billing
ANS: Service Items( Where no Delivery is Required). Debit Memos.
B.Billing Document to Sales
ANS: Returns and Credit Memos.
C.Delivery document to Sales
ANS: This is not aalowed or possible.
D.Billing Document to Sales
ANS: This Question is repeated.
Question 9 : Which of the following is TRUE ?
A.Copy controls requirements are used to control if the document flow can happen or not
ANS: “TRUE”.
B.Document flow can be dissociated between source and target documents from showing up in transactions
ANS: “TRUE”.
C.Billing to Billing Document flows cannot be made to show up using the document flow button in transactions.
ANS: “FALSE”.
D.Data Transfer Routines routines work even though the Requirements returns False
ANS: “FALSE”.
Question 10 : Create a copy of QT say ZQxx and copy of OR say ZOxx. Are the copy controls between ZQxx and ZOxx already in place or do you have to create them ?
ANS: They are already in place
Question 11 : What is the Transaction code you have used to verify if copy controls exist between ZQxx and ZOxx ?
ANS: VTAA
Question 12 : Create the following items in ZQxx
A.10 M-01
B.20 M-02
C.25 M-01
D.26 M-02
Create an order with reference to the quotation you just created and list the line items that have been created. Use Multiple copy in SAP (How to copy multiple columns in SAP using Ctrl + Y) to paste the line items in your answer.
QT = ZQYY # 20000090
OR = ZOYY # 14097
10 M-02 4 PC Sunny Xa1 TAN
20 M-03 4 PC Sunny Tetral 3 TAN
30 M-01 1 PC Sunny Xa1 TANN
40 M-03 1 PC Sunny Tetral 3 TANN
Question 13 : Explain which part of the Copy control configuration controls the results you have seen in Q.12 ?
ANS: Line Item Level
Question 14 : Mark the field ”Complete Reference” in the Sales Order header level copy controls between ZQxx and ZOxx. Now, create another quotation ( Q.12 above ) and create a sales order with reference to the quotation. Are you able to change the materials and quantities in the order ? Based on the results you see, explain in your own words, what complete reference means ?
ANS: No You Can’t…….That what means by “COMPLETE REFFERENCE”. If the quantity in the Quotation is 10….you can’t put 5 in the order and then say its the complete reffernce……the refference will be complete when the other 5 are refferenced as well.This means that it has to be absolutely the same as the refferenced document “Period”.
Question 15 : Give some examples of standard SAP copying requirement routine numbers ?
ANS: 1-2-3-21-301-302-303-304-501-502
Question 16 : Give some examples of standard SAP data transfer routine numbers ?
ANS:001, 002, 003, 051, 052,,,,,,,,,,,,,,,,
Question 17 : Is the SAP Copying Requirement Routine 001 the same as SAP Data Transfer Routine 001 ?
ANS: NO
Question 18 : Give a business example of why a target Item category proposal would be using at item level copy controls ?
ANS: This is used if the conditions changes from the Quotation e.g; If there is
something we want to offer the customer at a greater discount than it is mentioned in
the Quotation or give something free of charge……….
Question 19 : Which of the following is TRUE ?
A.Item Category Proposal at copy control configuration takes precedence over SAP Item category Determination
ANS: “TRUE”
B.Item Category Determination will take precedence over Item category proposal at copy control configuration
ANS: “FALSE”
Question 20 : Are the copying requirements Routine Number 001 at the header level same as the copy control requirement routine 001 at the line item level ?
Question 21 : Which field at the item category copy control configuration controls if document flow records are created ?
ANS: Update Document Flow.
Question 22 : Give a business scenario where you would use “Copy Schedule” lines at the item level copy controls ?
ANS: From Quotation to the line item level when u don’t need to change or put the quantity manually.
Question 23 : What are the controls available at the schedule line level copy controls ?
ANS:
1-Proposed schedule line category
2- copying requirements
3-data transfer routine
Answer-1
first pop-up that SAP displays —”Is this entry also relevant for copying control”
Answer-2
I choose by default ‘Yes’
Answer-3
effect of choosing “NO” in the Pop-Up will be that, no sourece and target document type record would have been copied while creating the new document tyupe.
it will also allow for the smooth flow of the document type, like from Quotation to sales order-OR etc.
Answer-4
Delivery type –LF
corresponding configuration
1. Logistics Execution—–shipping–Specify copy control for deliveries
2. define the delivery document type field in the Shipping section of the SAP Sales document type configuration
3. click on the ‘Sched Line Allowed’..under Item Category ‘TAN’
4. Click on “Item is relevant for delivery” under “Maintain schedule line category”
Answer-5
1. Logistics Execution—–shipping–Specify copy control for deliveries,
2. click on the ‘Sched Line Allowed’..under Item Category ‘TAN’
3. Click on “Item is relevant for delivery” under “Maintain schedule line category”
Answer-6
example of a scenario that involves document flow between one SAP billing document to another
credit memo, F2—–CR
DEBIT MEMO —-f2—DR
Answer-7
A.SAP Delivery Documents to SAP Billing Documents–VTFL
B.SAP Billing Documents to SAP Sales Documents—-VTAF
Answer-8
Example..
A.Sales Document to Billing
B.Billing Document to Sales
credit memo, F2—–CR
DEBIT MEMO —-f2—DR
C.Delivery document to Sales
D.Billing Document to Sales
credit memo, F2—–CR
DEBIT MEMO —-f2—DR
Answer-9
Following are true
Copy controls requirements are used to control if the document flow can happen or not”
Document flow can be dissociated between source and target documents from showing up in transactions – Yes
Answer-10
copy controls between ZGQT and ZGOR WERE ALREADY in place , I do not have to create them
Answer-11
VTAA
Answer-12
20000058 /ZGQT CREATED
13553 /ZGOR CREATED
use CTRL-Y to copy the record
10 M-01 10 PC Sunny Sunny 01
20 M-02 20 PC Sunny Xa1
30 M-01 25 PC Sunny Sunny 01
40 M-02 26 PC Sunny Xa1
Answer-13
Copy control configuration of header/ item configuration/ schedule lines help to complete this work
Answer-14
20000060/zgqt created.
13555/zgor created
when tried to change an order quantity or to delete an item, the system sends a message “Item has been created by full reference”
Answer-15
examples of standard SAP copying requirement routine numbers
1–header same customer
2-header diff customer
21-billing header
301-item rej reason
302-do not copy item
303-always an item
304-reject reason only
Answer-16
examples of standard SAP data transfer routine numbers
1-Partner header
2-partner item
3-Bill header partner
4-bill item partner
51-General header data
52-Billing doc header
Answer-17
SAP Copying Requirement Routine 001 is different than SAP Data Transfer Routine 001
SAP copying requirement routine number 1–header same customer
SAP data transfer routine number 1–Partner header
Answer-18
A target Item category proposal would be using at item level copy controls because:—-
1. When the system is not supposed to determine a new item category in the target document
When you copy a free-goods item from the quotation to the order, the free-goods item category (TANN) should appear as a default. The system should not carry
out item category determination in the order
2. When the item category in the source document is not supposed to be valid for the target document.
For example, in billing, cost determination is not to take place for credit memos for third-party orders (G2S). Therefore, the system should use item category TASG as a default since it does not determine cost, rather than copying the source document’s item category (TAS).
Answer-19
The target SAP Item Category in the SAP Copy Controls supercedes the standard SAP Item Category determination
Answer-20
yes, it is the same—-copying requirements Routine Number 001 at the header level is SAME AS copy control requirement routine 001 at the line item level
Answer-21
Update document flow—— field at the item category copy control configuration controls, if document flow records are created
Answer-22
business scenario where to use “Copy Schedule” lines at the item level copy controls —
It is useful, when there is no need to enter the order quantity manually in the orde ie the system automatically will copy the schedule lines from the source sales document into the target sales document.
Answer-23
controls available at the schedule line level copy controls :–
1.SchdLneCatProposal
2.Copying requirement
3.Data Transfer requirement
Question 1 : Create a Sales document type ZXXX ( as a copy of OR ). What is the first pop-up that SAP displays ?
Answer: Customizing Steps
OPTION 1: SPRO—Sales and Distribution—Sales—Sales—Sales Documents—Sales Document Header—Define Sales Document Types————Select Standard Sales Document Type OR –Copy–change using ” Z ”
OPTION 2: Transaction Code ” VOV8 ”
Created a Sales Document type ZSM1
First pop-up ” IS this entry also relevant for copying control? ”
Question 2 : What would you choose by default ?
Answer: YES
Question 3 : What would be the effect of choosing “NO” in that pop up ?
Answer: ” If NO is selected the copy control will not be applied ”
Hint : Answer the following 4 questions to get a better understanding of Question 3 above.
A.Go to the SAP Copy control transactions between Order and Delivery and select the ZXXX sales document you have choosen.
Answer: OPTION 1: Menu path SPRO—Logistics Execution—Shipping—Copying Control—Specify Copy Control for Deliveries
OPTION 2: Tranaction Code ” VTLA ”
Standard Order created 14333 ————–Delivery created with order reference ———-Delivery 80016700
B.Do you see entries there ? ( In case you have difficulties choosing the entries from the Position button, go to database table contents of SAP database table table TVCPL ). Here is how to view contents of a database table in SAP.
Answer: YES – TARGET: LF Delivery — SOURCE: ZSM1 Standard Order
C.Now choose “YES” in the pop-up again for another ZXXX SAP Sales document type and repeat steps 1 and 2 above.
Answer: Customizing Steps
OPTION 1: SPRO—Sales and Distribution—Sales—Sales—Sales Documents—Sales Document Header—Define Sales Document Types————Select Standard Sales Document Type OR –Copy–change using ” Z ”
OPTION 2: Transaction Code ” VOV8 ”
Created a Sales Document type ” ZSM2 ”
First pop-up ” IS this entry also relevant for copying control? ”
Select ” YES ”
D.Explain what you have understood from the 4 questions above.
Answer: The Copying Control process allows data to bew copied into the Header and Line Items.
Question 4 : What is the delivery document type that will be created when you deliver the document of type ZXXX that you have created above and where is the corresponding configuration for that..?
Answer: Delivery Document Type ” LF ”
Question 5 : Apart from the delivery document type field in the Shipping section of the SAP Sales document type configuration, what other configuration is necessary for deliveries to be created from the sales order ?
Answer: Plant—-Shipping Point—No Delivery Block
Question 6 : Give an example of a scenario that involves document flow between one SAP billing document to another ?
Answer: Return of good with reference to a billing document
Question 7 : Give the Transaction codes for the following Copy Control Configuration
A.SAP Delivery Documents to SAP Billing Documents
B.SAP Billing Documents to SAP Sales Documents
Answer: Transaction Code for delivery documents to billing documents— ” VTFL ”
Transaction Code for billing documents to sales documents — ” VTAF ”
Question 8 : Give some business example of the following copy controls
A.Sales Document to Billing
B.Billing Document to Sales
C.Delivery document to Sales
D.Billing Document to Sales
Answer: A.Sales Document to Billing——– Order related billing
B.Billing Document to Sales——– Returns
C.Delivery document to Sales——- NOT ALLOWED
D.Billing Document to Sales——– Returns/Credit and Debit Memos
Question 9 : Which of the following is TRUE ?
A.Copy controls requirements are used to control if the document flow can happen or not
B.Document flow can be dissociated between source and target documents from showing up in transactions
C.Billing to Billing Document flows cannot be made to show up using the document flow button in transactions.
D.Data Transfer Routines routines work even though the Requirements returns False
Answer: A = True
B = True
C = False
D = False
Question 10 : Create a copy of QT say ZQxx and copy of OR say ZOxx. Are the copy controls between ZQxx and ZOxx already in place or do you have to create them ?
Answer: Quotation = QT = ZQXX = ZQSM
Sales Order = OR = ZOXX = ZOSM
The Controls for Standard Order ZOSM and Quotation ZQSM were in place.
Question 11 : What is the Transaction code you have used to verify if copy controls exist between ZQxx and ZOxx ?
Answer: Transaction Code ” VTAA ”
Question 12 : Create the following items in ZQxx
A.10 M-01
B.20 M-02
C.25 M-01
D.26 M-02
Create an order with reference to the quotation you just created and list the line items that have been created. Use Multiple copy in SAP (How to copy multiple columns in SAP using Ctrl + Y) to paste the line items in your answer.
Answer: Creation of Quotation TCode ” VA21 ”
Creation Quotation using sales order type ” ZQSM ”
Quotation 20000085
Creation of Standard Order using sales order type ” ZOSM ”
Sales Order 14334
Question 13 : Explain which part of the Copy control configuration controls the results you have seen in Q.12 ?
Answer: Copy Control the copying of data at Header and Line item
Question 14 : Mark the field ”Complete Reference” in the Sales Order header level copy controls between ZQxx and ZOxx. Now, create another quotation ( Q.12 above ) and create a sales order with reference to the quotation. Are you able to change the materials and quantities in the order ? Based on the results you see, explain in your own words, what complete reference means ?
Answer: Quatation ZQSM ———20000086
Sales Order ZOSM ———14336
RESULTS / FINDINGS = Sold to party can not be changed, material cannot be changed, if quantity is changed for example if you changed 1 qty to 2qty ,you will get a message ” item has been created by full reference ” and if you press enter you will get another message ” reference quantity: 1PC (total referenced: 2PC). The sales order will allow to change the quantity.
Question 15 : Give some examples of standard SAP copying requirement routine numbers ?
Answer: Standard SAP copying requirement routine numbers for Sales Orders
1-2-3-21-301-302-303-304-501-502
Question 16 : Give some examples of standard SAP data transfer routine numbers ?
Answer: Standard SAP data transfer routine numbers for Sales Orders
1-2-3-4-5-51-52-53-60-101-102-103
Question 17 : Is the SAP Copying Requirement Routine 001 the same as SAP Data Transfer Routine 001 ?
Answer: NO
Question 18 : Give a business example of why a target Item category proposal would be using at item level copy controls ?
Answer: Copy Controls used to copy item information like pricing, billing, delivery
Question 19 : Which of the following is TRUE ?
A.Item Category Proposal at copy control configuration takes precedence over SAP Item category Determination
B.Item Category Determination will take precedence over Item category proposal at copy control configuration
Answer: A – FALSE
B – TRUE
Question 1 : Create a Sales document type ZXXX ( as a copy of OR ). What is the first pop-up that SAP displays ?
ZORT. Is this entry also relevant for copying control?
Question 2 : What would you choose by default ?
Yes
Question 3 : What would be the effect of choosing “NO” in that pop up ?
Controls would not be copied from one document to the next.
Hint : Answer the following 4 questions to get a better understanding of Question 3 above.
A.Go to the SAP Copy control transactions between Order and Delivery and select the ZXXX sales document you havchoosen.
- created Order: 14022 (using ZORT)
- creating delivery using VL01N for Order 14022. Was asked to enter the Shipping Point – did not pickup on its own.
entered shipping point 1200 and pressed Enter.
- Got Error messages:
Copying is not poss. because an entry is missing in Table TVCPL: ZORT LF
Copying is not poss. because an entry is missing in Table TVCPL: LF ZORT TAN
B.Do you see entries there ? ( In case you have difficulties choosing the entries from the Position button, go to database
table contents of SAP database table table TVCPL ). Here is how to view contents of a database table in SAP.
SIVA – HOW DO YOU GO TO THE DATABASE TABLE (TVCPL) – link broken
C.Now choose “YES” in the pop-up again for another ZXXX SAP Sales document type and repeat steps 1 and 2 above.
Able to move forward. created order 14023 (using order type ZORN) with delivery 8016544
D.Explain what you have understood from the 4 questions above.
Copying Control allows a lot of data in the Header and Line Items to be copied.
Question 4 : What is the delivery document type that will be created when you deliver the document of type ZXXX that you have created above and where is the corresponding configuration for that..?
- using VL01N for question 3C, got an error message No delivery-relevant items in oreder 14023, order type ZORN
- went back to order 14023 using VA03. double clicked on line item 100.
SIVA – how do we find the document type from a document. Eg. Order# 14023, Delivery# 8016544
Question 5 : Apart from the delivery document type field in the Shipping section of the SAP Sales document type configuration, what other configuration is necessary for deliveries to be created from the sales order ?
Delivery Block Status – should be not blocked
Plant number should be mentioned
Question 6 : Give an example of a scenario that involves document flow between one SAP billing document to another ?
Order to Delivery
Question 7 : Give the Transaction codes for the following Copy Control Configuration
A.SAP Delivery Documents to SAP Billing Documents – VTFL
B.SAP Billing Documents to SAP Sales Documents – VTAF
Question 8 : Give some business example of the following copy controls
A.Sales Document to Billing – service items
B.Billing Document to Sales – returns
C.Delivery document to Sales – SIVA ????
D.Billing Document to Sales – Credit Memo
Question 9 : Which of the following is TRUE ?
A.Copy controls requirements are used to control if the document flow can happen or not – Yes
B.Document flow can be dissociated between source and target documents from showing up in transactions – Yes
C.Billing to Billing Document flows cannot be made to show up using the document flow button in transactions – FALSE
(Siva – it will show up right?)
D.Data Transfer Routines routines work even though the Requirements returns False – No
Question 10 : Create a copy of QT say ZQxx and copy of OR say ZOxx. Are the copy controls between ZQxx and ZOxx already in place or do you have to create them?
Yes. The Copy Controls are already in place between ZORN (copied from OR) and ZQTN (copied from QT). Checked Copy Control Yes in case of both the pop-up windows.
Question 11 : What is the Transaction code you have used to verify if copy controls exist between ZQxx and ZOxx ?
VTAA
Question 12 : Create the following items in ZQxx
A.10 M-01
B.20 M-02
C.25 M-01
D.26 M-02
Create an order with reference to the quotation you just created and list the line items that have been created. Use Multiple copy in SAP (How to copy multiple columns in SAP using Ctrl + Y) to paste the line items in your answer.
For more information on other SAP Training modules like SAP BW Training or SAP HR Training, please visit the respective pages.
Quotation: 20000074
Order: 14024 (partial delivery 80016545)
Question 13 : Explain which part of the Copy control configuration controls the results you have seen in Q.12 ?
Header and Line Item
Question 14 : Mark the field ”Complete Reference” in the Sales Order header level copy controls between ZQxx and ZOxx.
Now, create another quotation ( Q.12 above ) and create a sales order with reference to the quotation. Are you able to change the materials and quantities in the order ? Based on the results you see, explain in your own words, what complete reference means ?
When I mark Completed Dlv. on Order 14024, get the following message
The Customer requires Complete Delivery.
Request 00025 cannot be completed.
When creating another order with reference to the same quotation, get the message:
The reference has already been completely copied or rejected
Question 15 : Give some examples of standard SAP copying requirement routine numbers ?
using VTAA for QT to OR: 001 (Header-Same Customer), 002 (Header-Diff Customer), 003 (Material Reservation)
Question 16 : Give some examples of standard SAP data transfer routine numbers ?
using VTAA for QT to OR: 051 (General Header Data), 001 (Partner Header), 002 (Partner Item), 053 (Header Bill Order)
Question 17 : Is the SAP Copying Requirement Routine 001 the same as SAP Data Transfer Routine 001 ?
No
Question 18 : Give a business example of why a target Item category proposal would be using at item level copy controls ?
Item level controls help identify the order, delivery, billing and any purchase requisition for that item.
Question 19 : Which of the following is TRUE ?
A.Item Category Proposal at copy control configuration takes precedence over SAP Item category Determination – FALSE
B.Item Category Determination will take precedence over Item category proposal at copy control configuration – TRUE
Question 20 : Are the copying requirements Routine Number 001 at the header level same as the copy control requirement routine 001 at the line item level ?
No
Question 21 : Which field at the item category copy control configuration controls if document flow records are created ?
Update Document Flow
Question 22 : Give a business scenario where you would use “Copy Schedule” lines at the item level copy controls ?
Item Categories from a quotation can translate to item categories for an Order.
Question 23 : What are the controls available at the schedule line level copy controls ?
SchdLneCatProposal, Sched.Line Cat.
1: Created ZXXX by copying OR.
2. Default option is “NO”
3. Data doesn’t transfer between documents.
4. Delivery document type will be “LF”. Corresponding configuration will be int he Shipping tab of Sales document.
5. Whether the item in the sales order relevant for schedule lines and schedule lines are relevant for delivery.?
6. In case customer returns the item, we can create returns order with reference to billing.
7.
A. VTFL
B. VTAF
8 :
A. Order Related Billing.
B. Returns/C.M/D/M
C. I do not see any necessary to copy from billing document to Sales Document
9 :
A. False
B.
C.
D. False
10. It’s already in place.
11. VTAA.
12 & 13: Multiple copy link is not working
14. No. Complete reference means you cannot change the items or quantities copied from the quotation.
15. 001, 301,
16. 051, 101, 151, 102, 251
17. NO.
18.
19.
False
True
20.NO.
21. Update Document Flow check box.
22. When you are creating an order with reference to quotation.
23. Copy requirements and Data Transfer Routines.
Question 9 not sure what the answer is.
Not sure about 18 as well
Sir,
Please check the answers below, if I have answered any question wrong and please help me with Q.3 and Q. 18.
Let’s discuss Q.3 in the next class.
Q.18 – The target SAP Item Category in the SAP Copy Controls supercedes the standard SAP Item Category determination
Let’s dicuss this in the class again.
Question 1 : Create a Sales document type ZXXX ( as a copy of OR ). What is the first pop-up that SAP displays ?
Ans: “Dependent entries for copy control” Is this enrty also relevant for copy control? (Created ZOOR)
Question 2 : What would you choose by default ?
Ans: Yes
Question 3 : What would be the effect of choosing “NO” in that pop up ?
Hint : Answer the following 4 questions to get a better understanding of Question 3 above.
1.Go to the SAP Copy control transactions between Order and Delivery (VTLA) and select the ZXXX sales document you have choosen.
2.Do you see entries there ? ( In case you have difficulties choosing the entries from the Position button, go to database table contents of SAP database table table TVCPL ). Here is how to view contents of a database table in SAP.
3.Now choose “YES” in the pop-up again for another ZXXX SAP Sales document type and repeat steps 1 and 2 above.
4.Explain what you have understood from the 4 questions above.
Ans: ?
Question 4 : What is the delivery document type that will be created when you deliver the document of type ZXXX that you have created above and where is the corresponding configuration for that..?
Ans: LF (Delivery), Shipping
Question 5 : Apart from the delivery document type field in the Shipping section of the SAP Sales document type configuration, what other configuration is necessary for deliveries to be created from the sales order ?
Ans: Schedule Line Allowed, Item Relevant for Delivery
Question 6 : Give an example of a scenario that involves document flow between one SAP billing document to another ?
Ans: 1) Cancellation Invoice from Invoice.
2) Invoice correction from Invoice.
Question 7 : Give the Transaction codes for the following Copy Control Configuration
1.SAP Delivery Documents to SAP Billing Documents
2.SAP Billing Documents to SAP Sales Documents
Ans: 1. VTFL
2. VTAF
Question 8 : Give some business example of the following copy controls
1.Sales Document to Billing
2.Billing Document to Sales
3.Delivery document to Sales
4.Billing Document to Sales
Ans: 1. Sales Document to Billing: Creation of invoice from sales order
2. Billing Document to Sales: Creation of Debit Memo/Credit Memo from Invoices.
3. Delivery document to Sales:
Question 9 : Which of the following is TRUE ?
1.Copy controls requirements are used to control if the document flow can happen or not
2.Document flow can be dissociated between source and target documents from showing up in transactions
3.Billing to Billing Document flows cannot be made to show up using the document flow button in transactions.
4.Data Transfer Routines routines work even though the Requirements returns False
Ans: 1. True
2. True
3. False
4. False
Question 10 : Create a copy of QT say ZQxx and copy of OR say ZOxx. Are the copy controls between ZQxx and ZOxx already in place or do you have to create them ?
Ans: Its already there (Created ZQJO (QT) and ZOJO (OR))
Question 11 : What is the Transaction code you have used to verify if copy controls exist between ZQxx and ZOxx ?
Ans: VTAA
Question 12 : Create the following items in ZQxx
1. 10 M-01
2. 20 M-02
3. 25 M-01
4. 26 M-02
Create an order with reference to the quotation you just created and list the line items that have been created. Use Multiple copy in SAP (How to copy multiple columns in SAP using Ctrl + Y) to paste the line items in your answer.
Ans: Created quotation 20000134, created order 16134
10 M-01 10 PC Sunny Sunny 01 TEST TAN 0 D 14.03.2011 1000
20 M-02 20 PC Sunny Xa1 COMP-ABC-PENTIUM TAN 0 D 14.03.2011 1200
30 M-01 25 PC Sunny Sunny 01 TEST TAN 0 D 14.03.2011 1000
40 M-02 26 PC Sunny Xa1 COMP-ABC-PENTIUM TAN 0 D 14.03.2011 1200
Question 13 : Explain which part of the Copy control configuration controls the results you have seen in Q.12 ?
Ans: Item level control
Question 14 : Mark the field ”Complete Reference” in the Sales Order header level copy controls between ZQxx and ZOxx. Now, create another quotation ( Q.12 above ) and
create a sales order with reference to the quotation. Are you able to change the materials and quantities in the order ? Based on the results you see, explain in your own words, what complete reference means ?
Ans: Created quotation 20000135, while creating the sales order, we cannot change material and the quantity.If the “complete reference” is marked the system copies the
source document to the target document completely.
Question 15 : Give some examples of standard SAP copying requirement routine numbers ?
Ans: 001, 002, 003, 021, 301…
Question 16 : Give some examples of standard SAP data transfer routine numbers ?
Ans: 001, 002, 003, 051, 052 …
Question 17 : Is the SAP Copying Requirement Routine 001 the same as SAP Data Transfer Routine 001 ?
Ans: NO
Question 18 : Give a business example of why a target Item category proposal would be using at item level copy controls ?
Ans:
Question 19 : Which of the following is TRUE ?
1.Item Category Proposal at copy control configuration takes precedence over SAP Item category Determination
2.Item Category Determination will take precedence over Item category proposal at copy control configuration
Ans: 1. True
2. False
Question 20 : Are the copying requirements Routine Number 001 at the header level same as the copy control requirement routine 001 at the line item level ?
Ans: Yes
Question 21 : Which field at the item category copy control configuration controls if document flow records are created ?
Ans: “update document flow”
Question 22 : Give a business scenario where you would use “Copy Schedule” lines at the item level copy controls ?
Ans: when the customer has specified some quantity in a particular period of time.
Question 23 : What are the controls available at the schedule line level copy controls ?
Ans: Proposed schedule line category, copying requirements, data transfer routine